Archive consultant – On-site

Depona offers companies and organizations throughout Sweden the opportunity to have an experienced and trained archivist who can assist you on-site with your physical and digital archives.

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Get structure on your documents with an archive consultant

It’s not always easy to know which documents your own business needs to keep and which ones can be discarded. An effective way to establish internal procedures and thus gain control over this document flow is to establish document management plans. This, and much more, can an on-site Archive Consultant from Depona assist with!

An Archive Consultant from Depona is a significant step towards establishing good order and structure in your own archives from the ground up. From inventory of newly arrived material to delivery to authorities or archive storage. And thanks to everything happening directly on-site with you, your staff gets the opportunity to benefit from our experiences and knowledge, which streamlines your future archive work.

En hög med pärmar som ligger på varandra

Två kvinnor som kollar på en dator i ett arkiv

A flexible resource that assists you on-site

In the work, the Archive Consultant can use the company’s existing archive inventory applications such as Visual Archive, for example.

Depona On-site Archive Consultant is a flexible and efficient way to organize your own archives based on a collaboration between the customer’s own archive resources and our consultant. A collaboration that leverages knowledge of the company’s needs combined with external experiences and new perspectives.

Archive consultants can assist with

Reviewing the organization of archives, including both analogue and digital documents as well as database structures
Inventory of archives (both general archive schedules and activity-based archive reporting can be used)
Organizing archives where copies and unnecessary information are cleared out
Sorting documents with file covers, after which they are moved to labeled boxes with information about the year, type of document, and archive creator
Formulation of archive procedures and assistance in the development of document management plans in accordance with applicable laws and regulations
Development of process maps with accompanying process descriptions when process-oriented archive reporting is used

Common questions about archive consulting – on-site

What does ISO 9001 certification mean for Depona and their customers?2024-08-28T14:08:51+02:00

What does ISO 9001 certification mean for Depona and their customers?

The ISO 9001 certification is evidence of Depona’s commitment to quality and continuous improvement. By adhering to the requirements of the ISO 9001 standard, Depona demonstrates that they operate according to a structured quality management model. This means they aim to meet and exceed customer expectations by continuously improving their processes and services. For customers, this translates to increased reliability and confidence in Depona’s products and services.

How does ISO 14001 certification contribute to the company’s environmental responsibility and sustainability efforts?2024-08-28T14:08:59+02:00

How does ISO 14001 certification contribute to the company’s environmental responsibility and sustainability efforts?

The ISO 14001 certification confirms the company’s commitment to reducing its environmental impact and promoting sustainability. By implementing an effective environmental management system, the company can minimize its operational impact on the environment by continuously improving and reducing waste, energy consumption, and emissions. Being ISO 14001 certified demonstrates the company’s commitment to conducting its operations in a sustainable manner and taking responsibility for the environment.

What does the ISO 27001 certification entail for the handling of sensitive information and data?2024-08-28T14:09:09+02:00

What does the ISO 27001 certification entail for the handling of sensitive information and data?

The ISO 27001 certification is a strong testament to the focus on information security and protection of sensitive data. By being certified according to ISO 27001, the company demonstrates that it has implemented comprehensive security controls and management systems to prevent, detect, and manage security threats. This provides customers with confidence that their information is handled with the highest security standards possible and is protected against unauthorized access, alteration, or loss. The ISO 27001 certification is an important step in ensuring that the company meets high requirements for information security and provides its customers with the security they need.