Archiving accounting documents | Depona Visual Archive
Depona Visual Archive
Archiving accounting documents2024-05-06T11:59:16+02:00

Archiving of Bookkeeping

According to Swedish accounting law, a company’s bookkeeping must be archived, and the retention period varies depending on several parameters.

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    What applies to the archiving of accounting records?

    Free yourself from your paper filing. Free up the space, time, and financial resources that accounting archiving has burdened you with. Accounting archiving and the obligation to archive are foundational in legislation, something that must be carried out to be able to provide documentation if needed to explain the state of the accounts.

    According to Swedish accounting law, a company’s accounting must be saved, i.e., archived. The archive period varies depending on several parameters, not just the minimum level stated in the accounting law; for example, the limitation period often dictates.

    When Depona takes care of, manages archives, and provides services for physical accounting archives, you essentially have a digital paperless workflow and work environment. An important aspect is that you have an archive that delivers information when you need it and that it does not require ongoing attention. Our extremely efficient archive facilities significantly reduce your costs compared to maintaining your own spaces to store accounting papers for many years.

    Paperless Future with Archiving Obligations

    The future will be nearly paperless, and Depona is here to assist you along the way by securely, smoothly, and cost-effectively managing the decreasing volume of physical documents that still exist and are being created.

    The archiving obligation encompasses all receipts, documentation, and records for the company’s accounting and financial statements. It is the responsibility of the business and its authorized signatories to ensure that the archiving of accounting records complies with the requirements of the Accounting Act.

    Financial information must be stored in a secure and comprehensible manner and be easily accessible. Auditors and authorities should have no difficulty accessing the information. In many cases, this can be facilitated if the company establishes an archive plan. This plan includes information about what has been archived and where it is stored. Additionally, throughout the archiving period, the company needs to keep equipment and systems updated to make financial information accessible. Storage must be done in Sweden.

    Specialists in structured archiving

    Many requirements and a lot to keep track of for companies that have other priorities to focus on. Managing the archiving of accounting in-house in a structured and secure manner is both time-consuming and costly.

    Depona specializes in physical archiving of accounting and financial records. For 20 years, we have been one of the leading companies in the Nordics, assisting over 5,000 businesses, authorities, state-owned companies, municipalities, regions (former county councils), and hospitals with their archiving needs.

    Common questions about archiving accounting

    How long must accounting records be kept?2024-04-23T09:46:41+02:00

    All accounting records must be kept for seven years after the calendar year in which the accounts were closed. The Accounting Act states that the accounting records must be kept in Sweden and regulates the form in which the accounts are to be stored, either physically or digitally.

    What does ISO 9001 certification mean for Depona and their customers?2024-04-23T10:31:21+02:00

    The ISO 9001 certification is evidence of Depona’s commitment to quality and continuous improvement. By adhering to the requirements of the ISO 9001 standard, Depona demonstrates that they operate according to a structured quality management model. This means they aim to meet and exceed customer expectations by continuously improving their processes and services. For customers, this translates to increased reliability and confidence in Depona’s products and services.

    How does ISO 14001 certification contribute to the company’s environmental responsibility and sustainability efforts?2024-04-23T10:31:17+02:00

    The ISO 14001 certification confirms the company’s commitment to reducing its environmental impact and promoting sustainability. By implementing an effective environmental management system, the company can minimize its operational impact on the environment by continuously improving and reducing waste, energy consumption, and emissions. Being ISO 14001 certified demonstrates the company’s commitment to conducting its operations in a sustainable manner and taking responsibility for the environment.

    What does the ISO 27001 certification entail for the handling of sensitive information and data?2024-04-23T10:30:18+02:00

    The ISO 27001 certification is a strong testament to the focus on information security and protection of sensitive data. By being certified according to ISO 27001, the company demonstrates that it has implemented comprehensive security controls and management systems to prevent, detect, and manage security threats. This provides customers with confidence that their information is handled with the highest security standards possible and is protected against unauthorized access, alteration, or loss. The ISO 27001 certification is an important step in ensuring that the company meets high requirements for information security and provides its customers with the security they need.

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