Archiving patient record documents

Detailed requirements exist regarding how patient records should be archived and accessed. Depona assists you with this time-consuming and cost-intensive task.

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This pertains to the archiving of patient records.

Healthcare providers are responsible for ensuring that patient records are handled in accordance with the Patient Data Act and the regulations and general advice issued by the National Board of Health and Welfare regarding medical records and the processing of personal data, particularly in the healthcare sector (HSLF-FS). According to the Patient Data Act, patient records must be kept accessible for ten years after the last entry was made in the journal. The Patient Data Act complements the General Data Protection Regulation and must be applied by all healthcare providers, both publicly and privately operated.

The Patient Data Act imposes detailed requirements on healthcare providers regarding how patient records should be archived and made accessible. These requirements can be challenging for healthcare providers to meet. Archiving patient records in a structured and secure manner in-house is both time-consuming and costly.

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A quality and cost-effective way to archive

Depona specializes in physical archiving of patient records! Since 1999, we have been one of the leading companies in the Nordic region offering archiving and archive services. Today, over 5,000 companies, authorities, state-owned companies, municipalities, regions (formerly county councils), and hospitals are among our customers.

We assist you in archiving your patient records in a quality and cost-effective manner according to the requirements set forth in the Patient Data Act and complementary laws and regulations.

Physical archives in seven locations

We offer physical archives in seven locations throughout Sweden. There is always a Depona archive in your part of the country where your medical records are securely stored. At the same time, you are contributing to the environment; Depona’s high-capacity archives are far more energy-efficient than traditional archive spaces. The limited amount of electricity needed for our archives comes exclusively from hydroelectric or wind power. Thanks to our unique web-based and user-friendly archive system, Visual Archive^®, you have full control, overview, and access to your archives. An order for archive material is typically processed within a few hours.

Common questions about Archiving Patient Records

What does ISO 9001 certification mean for Depona and their customers?2024-08-28T14:08:51+02:00

What does ISO 9001 certification mean for Depona and their customers?

The ISO 9001 certification is evidence of Depona’s commitment to quality and continuous improvement. By adhering to the requirements of the ISO 9001 standard, Depona demonstrates that they operate according to a structured quality management model. This means they aim to meet and exceed customer expectations by continuously improving their processes and services. For customers, this translates to increased reliability and confidence in Depona’s products and services.

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How does ISO 14001 certification contribute to the company’s environmental responsibility and sustainability efforts?

The ISO 14001 certification confirms the company’s commitment to reducing its environmental impact and promoting sustainability. By implementing an effective environmental management system, the company can minimize its operational impact on the environment by continuously improving and reducing waste, energy consumption, and emissions. Being ISO 14001 certified demonstrates the company’s commitment to conducting its operations in a sustainable manner and taking responsibility for the environment.

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What does the ISO 27001 certification entail for the handling of sensitive information and data?

The ISO 27001 certification is a strong testament to the focus on information security and protection of sensitive data. By being certified according to ISO 27001, the company demonstrates that it has implemented comprehensive security controls and management systems to prevent, detect, and manage security threats. This provides customers with confidence that their information is handled with the highest security standards possible and is protected against unauthorized access, alteration, or loss. The ISO 27001 certification is an important step in ensuring that the company meets high requirements for information security and provides its customers with the security they need.