Digital archiving | Depona Visual Archive
Depona Visual Archive
Digital archiving2024-05-06T11:57:00+02:00

Digital Archiving

From paper to ones and zeros for businesses, government, and municipalities.

En glad man med glasögon

Depona assists you with archive regulations

A business generates various types of documents in both paper and digital formats. These documents can include accounting records, invoices, payroll data, patient records, and personnel documents. Depona can facilitate the transition from analog to digital.

Documents are subject to different laws and regulations such as accounting laws, GDPR, and others, which determine if and for how long a document must be kept, i.e., archived. Additionally, there are different requirements for the accessibility of documents after they have been archived. Whether the business is private, governmental, or municipal, it can be challenging to manage this internally. It becomes even more challenging if the organization’s archives are a mix of paper and digital files.

En kvinna som sitter vid en dator och ler mot kameran

Learn more about our offering in Technical Scanning or Depona e-Archive.

Digital Archive – the smart solution

The solution is a digital transformation of your own archives, where all documents that need to be archived for the future are moved to a unified digital format. Depona’s digital archiving can help you take the step from analog to digital.

In a first step, we offer technical scanning of documents, drawings, maps, technical documentation, books, picture cards, microfilm, microfiche, and photographs. The list can be extensive.

Once all material is digitized, the next step is our offering Depona e-Archive. A professional and secure cloud-based GDPR-compliant digital archive solution that gives you full control, overview, and access to your archives. Regardless of where you are or when you need to access your information.

Or as we and our customers say – digital archiving as it should always be.

Common questions about Digital Archiving

Why e-archive?2024-04-23T09:39:36+02:00

An e-archive is a digital alternative to physically preserving documents, where the documents are organized and stored in the same manner as a physical archive. The advantages of an electronic archive include not needing physical space for storing paper documents, which can be very space-consuming.

What is an e-archive?2024-04-23T09:41:00+02:00

An e-archive functions similarly to a physical archive, with the difference that it stores digital files. The files are organized and made searchable in the same way as in a physical archive. The digital files are locked to prevent alterations. The e-archive can consist of original digital files or files scanned from physical originals.

What does ISO 9001 certification mean for Depona and their customers?2024-04-23T10:31:21+02:00

The ISO 9001 certification is evidence of Depona’s commitment to quality and continuous improvement. By adhering to the requirements of the ISO 9001 standard, Depona demonstrates that they operate according to a structured quality management model. This means they aim to meet and exceed customer expectations by continuously improving their processes and services. For customers, this translates to increased reliability and confidence in Depona’s products and services.

How does ISO 14001 certification contribute to the company’s environmental responsibility and sustainability efforts?2024-04-23T10:31:17+02:00

The ISO 14001 certification confirms the company’s commitment to reducing its environmental impact and promoting sustainability. By implementing an effective environmental management system, the company can minimize its operational impact on the environment by continuously improving and reducing waste, energy consumption, and emissions. Being ISO 14001 certified demonstrates the company’s commitment to conducting its operations in a sustainable manner and taking responsibility for the environment.

What does the ISO 27001 certification entail for the handling of sensitive information and data?2024-04-23T10:30:18+02:00

The ISO 27001 certification is a strong testament to the focus on information security and protection of sensitive data. By being certified according to ISO 27001, the company demonstrates that it has implemented comprehensive security controls and management systems to prevent, detect, and manage security threats. This provides customers with confidence that their information is handled with the highest security standards possible and is protected against unauthorized access, alteration, or loss. The ISO 27001 certification is an important step in ensuring that the company meets high requirements for information security and provides its customers with the security they need.

Go to Top