Rent archive space | Depona Visual Archive
Depona Visual Archive
Rent archive space2026-06-18T14:06:43+02:00

Archive repository for the public sector

With flexible archive services and a focus on sustainability, Depona offers secure storage for valuable documentation. With our unique Visual Archive® system and fixed annual cost, you can effectively preserve your organization’s history.

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    Archive management that combines tradition with innovation.

    Depona protects and enriches the historical data of municipalities and authorities with care and expertise. With over 5,000 companies, municipalities, and authorities in our client base, we know that every industry carries unique stories worthy of preservation.

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    Customized archive services with flexible terms

    Depona offers reliable and sustainable document storage in archive repositories that meet the requirements of the National Archives, with a fixed annual cost and no unexpected maintenance fees. Our unique setup allows for optional geographical placement outside of the Procurement Act (LOU), with a stable storage guarantee.

    We tailor our services to your needs, offer flexible rental terms, and streamline archive management with our Visual Archive® system, from packing to retrieval, to maximize archive potential.

    Here’s why you should rent archive space from Depona

    • Fixed annual cost, no maintenance fees
    • A long-term sustainable option
    • Property leasing is not covered by LOU
    • The archive creator chooses the geographical location of the archive without the risk of the archive needing to be moved within 5 years

    Visual Archive® – an archive system that gives you full control

    You can order

    • material and disposal
    • empty archive boxes
    • pick-up

    Administer

    • adding and removing users
    • assigning permissions

    Communicate

    • suggestions for improvements
    • error reports

    Common questions about municipal archives

    Can public sector organizations rent their own archive space from Depona?2026-06-18T14:00:41+02:00

    Yes, public sector organizations can rent dedicated archive space in several of Depona’s archive facilities. When renting archive space, Depona acts as a landlord rather than a service provider, allowing your organization to retain full control of its archive while ensuring that records are stored in secure, purpose-built archival facilities.

    What are the advantages of renting archive space instead of building your own archive facilities?2026-06-18T14:09:45+02:00

    Renting archive space can be a cost-effective alternative to building, adapting, and maintaining your own archive facilities. Depona’s archive repositories meet the requirements of the Swedish National Archives and provide access to secure archival environments without the need to invest in property, security systems, or ongoing maintenance.

    For many organizations, this represents a more flexible and sustainable long-term solution.

    Do Depona’s archive facilities comply with the requirements of the Swedish National Archives?2026-06-18T14:12:04+02:00

    Yes, Depona’s archive facilities available for lease comply with the requirements of the Swedish National Archives in accordance with RA-FS 2013:4. This means that the facilities are designed for long-term archival storage and meet stringent requirements regarding security, protection, and the preservation of archival materials.

    How do you access materials stored in rented archive space?2026-06-18T14:19:09+02:00

    Through the Visual Archive system, organizations gain a clear overview of their archives and can manage users, permissions, and requests. The system can be used to administer archival materials and simplify day-to-day archive management, making it easier to locate and access records when needed.

    What types of organizations benefit from renting archive space?2026-06-18T14:22:52+02:00

    Rented archive space is primarily designed for municipalities, government agencies, and other public sector organisations that require secure archival facilities while maintaining control over their own archives. The solution is also well suited to organizations that need to supplement existing archive facilities or create additional capacity for growing archive volumes without investing in new construction.

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