Archiving patient record documents

Healthcare providers are responsible for ensuring that their patient’s medical records are processed in accordance with the Swedish Patient Data Act and the National Board of Health and Welfare’s regulations and general advice on record keeping and processing of personal data within among others, the area of healthcare (HSLF-FS). According to the Swedish Patient Data Act, patient records must be kept available for ten years after the last note has been made in the journal. The Swedish Patient Data Act complements the General Data Protection Regulation (GDPR) and shall be applied by all government and private healthcare providers.

The Swedish Patient Data Act specifies detailed requirements for healthcare providers how patient records should be archived and made accessible. Requirements that can be difficult to meet for healthcare providers. Archiving patient records in a structured and secure manner using only internal resources can be both time-consuming and costly.

But help is here, Depona are specialists in physical filing of patient records. We have been one of the leading companies offering archiving services and solutions in the Nordics since 1999. Today, there are over 5,000 companies, government agencies, state-owned companies, municipalities, county councils and hospitals among our customers.

We help you archive your patient records in a qualitative and cost-effective manner according to the requirements set out in the Swedish Patient Data Act and supplementary laws and regulations. Thanks to our unique web-based and user-friendly archive system Visual Archive®, you get full control, overview and access to your archives. An order for archive material is normally handled within a few hours.

We offer physical archives at seven locations around Sweden. There is always a Depona archive in your vicinity where your records are kept safe and secure. At the same time, you are also making a difference for the environment. Depona’s high-capacity archives are much more energy-efficient than traditional archive spaces. The limited amount of electricity needed for our archives comes exclusively from water or wind power.